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Committee Workshop: BILT ANZ 2022

While you might have been scrolling Facebook memories from past BILT events, on the last weekend in May, our BILT ANZ committee gathered at Royal Pines Resort on the Gold Coast to begin planning for our November event.  Our committee has long been used to the idea of remote work, we only gather in person twice for each event – once for the planning workshop and then for the event itself. All the work in between is done remotely, in a very similar way to how many people work today! 

The workshop is therefore a critical and intense time for our team, and while our work collegues might have thought we were enjoying a weekend on the Gold Coast, we were in fact sitting in a meeting room pretty much all day staring at our screens.  Because we love what we do, even when we go out for dinner in the evening we are often still talking shop and trying to come up with ideas for an amazing event.  Usually the gala party theme is one discussed over dinner (and do we have an awesome theme for you this year!!!) 

While there are many many small details like this that go into organising a successful event, abstracts and the program are the main focus of our committee workshop, along with seeing the venue and all the different spaces that will be used for the event. 

First up on the venue – we will have exclusive use of Royal Pines (not the Golf Course but the hotel and events space) and its going to give us a fabulous chance to come together, meet and interact throughout the event in a range of different spaces.  If you do want to play golf, add on some extra time on the Wednesday or the Sunday and there will be discounts available for our delegates.  If you want to bring the family there are a range of pools, water play and a playground (with bouncy pillow) for kids to enjoy.  Accommodation options for families will also be available.  And for once we are having an event in Summer!  It will be a bit strange not to be packing boots and winter clothes for a BILT event! 

Of course its great to have a fantastic venue, but we have to build a program to match!  The process of selecting speakers and sessions is a long one and takes up a large part of our time together.  Firstly prior to arriving on site, an initial blind review of each submission is undertaken.  In theory we don’t know who has submitted each session (can you speakers all stop cheating and putting your names in your abstract text?).  Once we arrive on site, we again go thru the abstracts as a team, and label them as yes, no or maybe.  The number of no at this stage is always fairly small. 

At this point, we are just assessing content – will this make an interesting session and will it attract an audience?  These two questions are not always the same thing, we do sometimes turn down sessions which we think are interesting but very niche.  We don’t want speakers to be disappointed by a low turnout plus we do have a room / session number limit.   

Our next round review looks at who the speakers are – do we know them from previous events and if so do they have a good ranking? If not has anyone seen them present elsewhere / what are their credentials.  We also take into account if they are the right person to be speaking knowledgably on the topic (for example if as an interior designer I submitted a class on structural engineering there would be some questions!). 

Finally we start assembling the ‘yes’ submissions into a program.  At this point, we start to consider if we have enough or too many sessions on specific topics and we might realise we have two sessions that are very similar – so only one might get accepted.  We might realise there are specific areas which are not well covered and so we start reaching out to previous speakers or connections for specific topics.  By the end of the weekend the program is probably around 70% complete and a few weeks after speakers will hear back if they have been successful or not. 

This year, we were impressed by the high quality of abstracts received.  So if your abstract was not accepted, please try again next year!  We are still seeking speakers on topics related to construction or infrastructure – so if you are interested please do get in touch with our speaker managers, Clay Hickling (clay.hickling@dbei.org) or Melanie Tristam (melanie.tristram@dbei.org). 

For more information on this upcoming event on the 24-26 November 2022, click here.

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Registration Conditions 

BILT ANZ 2022 (“Conference”) 24 – 26 November 2022 will be held at the RACV Royal Pines Resort, Gold Coast Australia. 
The Organiser (“Organisers”) of the Conference is the Digital Built Environment Institute (Australia) Ltd (DBEI).  
All enquiries relating to these matters should be directed to DBEI’s Marketing Team at marketing@dbei.org.

Be Well Agreement 

Any public space where other people are present holds a possible risk of exposure to COVID-19 and other communicable diseases. By attending this event, I agree to voluntarily assume all risk related to exposure and agree to not hold DBEI or any of their affiliates including partners and sponsors, directors, officers, employees, agents, contractors, volunteers, or sponsored venues liable for illness. I will take necessary precautions while at the event including, but not limited to, engaging in appropriate social distancing, wearing a mask in public areas when not consuming food or beverage, minimize face touching, frequently washing hands and avoiding risky environments such as overcrowded bars or restaurants. I agree to not attend any DBEI event if I feel ill or had recent exposure to a COVID-19 case. 

DBEI together with the venue and their suppliers, commit to taking all reasonable actions to provide a COVID safe environment for its attendees, sponsors, speakers, staff and visitors by complying with NSW Government regulations. 

Payments 

Once registration is received, a confirmation email and tax invoice will be issued. Any accounts must be paid in full 30 days from the invoice date or 10 business days before the Conference start date, whichever comes first. The Organisers reserve the right, without notification, to cancel outstanding accounts anytime after 45 days from date of the tax invoice being sent. If payment is not received prior to the conference, access will be granted only after full payment is made via credit card. Non-payment does not constitute cancellation. 

All payments should be made to Digital Built Environment Institute (Australia) Ltd (DBEI) by Stripe (credit card). 


Cancellations 

DBEI understands that circumstances can change. At any point prior to the Conference you are welcome to contact us in writing to nominate a substitute delegate at no extra charge (ideally at least 72 hours prior to the Conference). 

Cancellations of registration, social functions, accommodation and other items received: 

  • 6 weeks prior to the Conference will incur a fee of 50% of the item(s) cancelled. All cancellations received within 6 weeks of the Conference will be liable for 100% of the total fee. No refunds will be offered after 23 July 2021. However, you can expect to receive access to an OnDemand Library of content post event.  
      

All cancellations must be made in writing to Digital Built Environment Institute (Australia) Ltd (DBE)I via marketing@dbei.org. Any cancelled Registrants with an outstanding balance due will be liable for the full registration fee; this liability will be the responsibility of the delegate. 

Please note: A ‘no show’ to the Conference will still be considered as a cancellation and therefore the above terms apply. 

In the unlikely event that DBE is required to cancel or postpone the Conference for any reason (other than Force Majeure as noted below), DBEI will issue you a non-transferable credit note for the amount of the Fee, which may be redeemed against any appropriate future DBEI event for a period of 12 months from the date of issue.The Organisers hold no additional liability for travel costs, hotel costs, or any other cost, damage or expense whatsoever.   


Insurance 

It is strongly recommended that registrants take out insurance at the time of registration to include any eventuality including but not limited to loss of fees through cancellation of registrant's participation in the Conference or through cancellation of the Conference, loss of airfares through cancellation for any reason, loss or damages to personal property, force majeure or any other reason. 

 

Privacy

Personal Information acquired by DBEI for BILT ANZ is governed by Digital Built Environment Institute’s Privacy Policy. More information  
 
Registrants must opt-in to have their details shown on the event app and delegate list for BILT ANZ 2022. If you do not wish for your details to be included in the event app, please select the opt-out option. 
 
Registrants must indicate if they agree to receive marketing updates, event information and newsletters by email, post, phone and other communications from Digital Built Environment Institute. Diamond, Platinum and Gold sponsors also have access to this list. If you do not wish to be contacted, please select the opt-out option. 
 
By registering to the Conference, registrants agree to receive emails in relation to this event. 
 
By completing the survey post Conference(s), registrants’ comments and feedback will be used for marketing and other related purposes by DBEI. 

 

Conference Code of Conduct 

Our event will present opportunities to learn, share knowledge and network. We believe the event should represent a safe, enjoyable and inclusive environment for all people, irrespective of gender, race, ethnicity, age, sexuality, religion, disability, socio-economic background, experience, size, shape and so on. No one should be subject to any harassment, bullying or abuse. Any such behaviour will not be tolerated, and we will take such action as we deem necessary to ensure it does not reoccur.  This may include immediate removal from the event and a prohibition from attending future events held by DBEI. This Code of Conduct explains exactly what we mean by unacceptable behaviour and it outlines the steps someone subjected to such behaviour at an event can take to report it. 

DBEI is a listening organization focused on its participants and fosters interaction, engagement, collaboration, connectivity and community, in a fun and safe learning environment. 

 We value the participation of each member of the community and endeavour to deliver an enjoyable and fulfilling experience. Conference participants are expected to conduct themselves with integrity, courtesy and respect for others and maintain the highest level of professionalism at all conference programs and events, whether officially sponsored by DBEI or not. All attendees, speakers, organisers, volunteers, partners, vendors and staff at any DBEI event are required to observe the following Code of Conduct. 

 DBEI is dedicated to providing a harassment-free conference experience for everyone. All communication should be appropriate for a professional audience including people of diverse backgrounds and cultures. Sexual language and imagery are not appropriate for the conference. 

 Be kind to others. Do not insult or defame participants. Harassment in any form, sexist, racist, or exclusionary jokes are not condoned at DBEI events. 

 Participants violating these rules may be asked to leave the conference at the sole discretion of DBEI. Thank for helping to make this a welcoming event for all. 

The Organisers reserve the right to reject or terminate a registration without giving reasons at any time, with full refund of registration fees received – if terminated prior to the conference. Registrants asked to leave during the running of the conference, with reason, will not be entitled to a refund. 

 

Student Registration 

To qualify for the student registration category Registrants must be studying full time at their indicated university/institution. Full time study is a minimum of 25 hours of active class participation. Students must provide the Organisers with a copy of their photo student identification card, proof of full-time status as a student from their university/institution and contact details for their administration office. Registration under the student rate is not guaranteed until full-time student status is verified by the Organisers. 

 

Change to Conference Program  

It may be necessary, for reasons beyond the control of the Organisers, to alter the times, dates, itineraries or speakers of the Conference by notice to you at any time and in doing so DBEI will carry no additional liability for these circumstances beyond that noted below. 
 

Liability 

Registrants register for and attend the Conference at their own risk. Registrants agree not to hold the Organisers liable for any losses, damages, expenses, costs, claims or liabilities suffered or incurred by registrants including consequential or indirect losses or loss of profit through registering for the Conference, attending the Conference, cancellation of the Conference, failure of the Conference to achieve your expectations, or for any error or omission by the Organisers. 
 
Registrants agree not to hold the Organisers liable or responsible for any personal injury (i.e. physical, psychological or emotional stress) or any loss or damage to personal property. here 

By registering to the Conference, registrants agree to receive emails in relation to this event. 
 
By completing the survey post Conference(s), registrants’ comments and feedback will be used for marketing related purposes by Digital Built Environment Institute. 
 
Photos taken during the Conference (which includes the Exhibition and social events) will be used for marketing related purposes by Digital Built Environment Institute. 

 

Force Majeure 

DBEI shall not be liable for any loss caused by the cancellation of the Conference where such cancellation is due to Force Majeure. The organisers will use all reasonable efforts to conduct the conference despite the intervention or occurrence of any such cause.

In this clause, Force Majeure means circumstances which are beyond the reasonable control of DBEI and which are reasonably likely to affect DBEI’s successful delivery of the Event or would make it inadvisable, impracticable, illegal, or impossible for a party to perform its obligations as originally contracted under this Agreement, including: fire, flood, earthquake, extreme adverse weather conditions, failure of electric power, gas, water, or other utility service, collapse of building structures, widespread disease or other public health emergency (including pandemic or epidemic), strike or other industrial action, the outbreak or declaration of war, act of terrorism, revolution or government orders or action (including the declaration of a State of Emergency). 

If, as a result of Force Majeure, DBEI cancels the Event/s, DBEI shall use reasonable commercial endeavours to reschedule the Event. If DBEI is unable to reschedule the Event in accordance, DBEI will issue you a non-transferable credit note for the amount of the Fee, which may be redeemed against any appropriate future DBEI event for a period of 12 months from the date of issue. 

Without prejudice to its obligations DBEI accepts no liability and will not be liable for any compensation where the performance of its obligations under this Agreement is affected by Force Majeure. 

 

Disclaimer and Waiver 

The Conference Organisers reserve the right to change activities, topics and presenters where necessary. 

The Organisers reserve the right to change these Terms and Conditions at any time without prior notice. These Terms and Conditions will be governed by and constructed in accordance with the laws of the New South Wales and the parties submit to the jurisdiction of the courts of that country. 

As a condition of my participation in this Conference I hereby waive any claim I may have against DBEI and its officers, directors, employees, or agents, or against the presenters or speakers, for reliance on any information presented and release DBEI from and against any and all liability for damage or injury that may arise from my participation or attendance at the Conference. I further understand and agree that all property rights in the material presented, including common law copyright, are expressly reserved to the presenter or speaker or to DBEI. 
 
I acknowledge that participation in DBEI events and activities brings some risk and I do hereby assume responsibility for my own well-being. If another individual participates in my place per DBEI transfer policy, the new registrant agrees to this disclaimer and waiver by default of transfer. 
 
DBEI intends to take photographs and video of this event for use in DBEI news and promotional material, in print, electronic and other media, including the DBEI website. By participating in this Conference, I grant DBEI the right to use any image, photograph, voice or likeness, without limitation, in its promotional materials and publicity efforts without compensation. All media become the property of DBEI and media may be displayed, distributed or used by DBEI. 
 
By registering for this event, I agree to the collection, use, and disclosure of contact and demographic information. This information includes any information that identifies me personally (e.g. name, address, email address, phone number, etc.). DBEI will use this information to: (a) enable your event registration; (b) review, evaluate and administer scholarships or other DBEI initiatives; (c) market DBEI opportunities you may potentially be interested in; and to (d) share limited information (e.g. title, company, address and demographic information) with third parties that perform services on behalf of DBEI. DBEI may also distribute the delegate list of those who have opted into the list, to eligible sponsors and partners, however not without the prior consent of the individual. DBEI may use this information for so long as DBEI remains active in conducting any of the above purposes.