Privacy Policy

This privacy policy applies to the use of all websites operated by Digital Built Environment Institute (“DBEI”) on which it appears (“Websites”). References to “we”, “our” and “us” are references to DBEI.

DBEI is committed to safeguarding the privacy of the users of the Websites, while providing a service which is tailored to suit your needs. Please take a moment to read our Privacy Policy as it (together with DBEI’s terms and conditions) sets out the basis on which any personal information DBEI collects from you, or that you provide to DBEI, will be processed by DBEI. By visiting any of the Websites you are agreeing with the practices described in this Privacy Policy.
DBEI reserves the right to change the terms of this Privacy Policy from time to time. DBEI will post any changes on this page. Please check back to see any updates.

If you do not agree to the terms of the Privacy Policy or any changes to it, please do not use or access (or continue to use or access) the Websites and/or DBEI’s services.

For the purpose of the Data Protection Act 1998 (the “Act”), the data controller is Digital Built Environment Institute of 255-259 Pacific Highway, North Sydney NSW 2060, Australia.

1. What information does DBEI hold about you and how is it collected?

If you, for example:
• register;
• search for a service;
• place an order for a brochure or other materials;
• enter a survey;
• post content;
• communicate with any third party; or
• report a problem with any of the Websites,

on or via any of the Websites, some or all of your personal information (including your name, job title, job function, company’s name, telephone, fax and mobile numbers, postal and email address, the industry you work in and your area of interest) may be collected by DBEI. We also collect personal information from you when you contact us (by email or otherwise).

In addition, and in common with many other websites and online services, we may use “cookies” to store and sometimes track information about you, such as your Internet Protocol (IP) address. A cookie is a small amount of data sent from the server which is stored on your PC’s hard drive. You can set your browser to refuse cookies or ask your browser to show you where cookies have been set up. Certain services are only activated by the presence of a cookie and, if you choose to reject the cookie, a particular on-line feature may not be available to you. You can learn more about cookies here.

We use the following cookies:

  • Strictly necessary cookies. These are cookies that are required for the operation of our Websites. They include, for example, cookies that enable you to log into secure areas of our website, use a shopping cart or make use of e-billing services.
  • Analytical/performance cookies. They allow us to recognise and count the number of visitors and to see how visitors move around the Websites when they are using it. This helps us to improve the way the Websites work, for example, by ensuring that users are finding what they are looking for easily.
  • Functionality cookies. These are used to recognise you when you return to the Websites. This enables us to personalise our content for you, greet you by name and remember your preferences (for example, your choice of language or region).
  • Targeting cookies. These cookies record your visit to the Websites, the pages you have visited and the links you have followed. We will use this information to make the Websites and the advertising displayed on it more relevant to your interests. We may also share this information with third parties for this purpose.

You can find more information about the individual cookies we use and the purposes for which we use them in the table below:

CookieCookie TypePurposeMore information
Google Analytics / AdwordsAnalytical/ Performance / TargetingGoogle Analytics is a web analytics service provided by Google, Inc. Google Analytics sets cookies in order to allow us to evaluate and report on the use of our website. It is widely used across the web and all data is anonymised meaning the cookies carry no personally identifiable information. These cookies help us to understand our visitor’s behaviour and allow us to make improvements to better our user’s experience.
RTCem may use Google Analytics for the following purposes:
· Remarketing (serving ads on 3rd party websites). RTCem and 3rd-party vendors, including Google, use cookies to serve and target ads based on past visits and interactions with our website.
· Google Display Network Impression Reporting. RTCem and 3rd-party vendors use cookies to understand and report on how ad impressions, interactions with ads and other ad services are related to visits to our website.
· Google Analytics Demographics and Interest Reporting. RTCem use information from Google’s Interest-based advertising or 3rd-party audience data (such as gender, age and interests) with Google Analytics to influence our marketing strategy. Personal information is not captured unless expressly provided by the user.
You may opt out of the Google Analytics Display Advertiser Features through Ads Settings in your Google Account. You may also opt out of Google Analytics using this browser ad-on
Facebook, Twitter and LinkedInAnalytical / TargetingWe use social media cookies and pixels to show our customers, prospects and web visitors personalized ads both on and off social media platforms, including interest-based targeting and remarketing. Some of our pages use social media buttons or feeds. Social media platforms may set a number of cookies for these components.For more information on social media cookies, please visit:
Facebook’s Privacy Policy Twitter’s Privacy Policy LinkedIn’s Privacy Policy

With regard to each of your visits to the Websites we may automatically collect the following information:

  • your browser type and version;
  • time zone setting;
  • browser plug-in types; and versions, operating system and platform.

We may also collect information about your visit, including the full Uniform Resource Locators (URL), clickstream to, through and from the Websites (including date and time), services you viewed or searched for, page response times, download errors, length of visits to certain pages, page interaction information (such as scrolling, clicks, and mouse-overs), and methods used to browse away from the page.

You may opt out of the Google Analytics Display Advertiser Features through Ads Settings in your Google Account. You may also opt out of Google Analytics using this browser ad-on

2. What does DBEI do with your personal information?

All of the personal information described above will be stored on DBEI’s user database (unless you notify us that you no longer wish us to retain such information, in which case it will be deleted). DBEI will only use your personal information in order to contact you (for example by email, mail or telephone) for those purposes to which you have previously consented on the site. For example, if you register on the site, DBEI will email to you DBEI’s newsletter and, if you wish, contact you about relevant products and services offered by DBEI or by reputable third parties. DBEI will also contact you to market its products and/or services where it has obtained your details in the course of a sale of any of its products or services. If you do not wish to receive information about DBEI’s and/or third parties’ products and services, please tick the relevant box on the registration form when you register or, subsequently, via the “edit my profile” button at the bottom of the home page. You may cancel your subscription to DBEI’s newsletter at any time by clicking on the link at the foot of any edition of the newsletter or marketing communication.

Should you request us to amend or suppress records containing your information we will endeavour to do so as promptly as practical, however you may receive communications for a transitional period while we process the records.

DBEI will also use the information which you provide in aggregate form (i.e. so that no individual users are identifiable) to determine demographic profiles and browsing patterns in order to:

  • develop marketing profiles and assist strategic development;
  • manage DBEI’s relationship with its sponsors and advertisers;
  • enable site audits to be performed; and
  • enable DBEI to review, develop and improve the services which it offers.

In addition, DBEI will use your information to notify you about changes to our services.
DBEI will also use the personal information collected from your use of the Websites to administer the Websites and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes, to improve our site to ensure that content is presented in the most effective manner for you and for your computer, to allow you to participate in interactive features of our service, when you choose to do so, as part of our efforts to keep the Websites safe and secure, to measure or understand the effectiveness of advertising we serve to you and others, and to deliver relevant advertising to you, and to make suggestions and recommendations to you and other users of our site about goods or services that may interest you or them.

3. Keeping your personal information up to date

We take all reasonable action to ensure that the information we collect and use is accurate, complete and up-to-date.

However, the accuracy of the information depends to a large extent on the information you provide. That’s why we recommend that you

  • Update your profile and preferences through our online portal;
  • Keep us up-to-date with changes to your information such as your name and address; and
  • Let us know if there are any errors in the information

4. To whom is your personal information disclosed?

Each DBEI entity will share your personal information with the other members of its group which means its subsidiaries and ultimate holding company (provided that you have not ticked the opt-out box on the registration form).

In supplying DBEI with your personal information, you agree that DBEI may transfer that information (to the extent that it is still held on our database at the relevant time) to a third party who acquires all or substantially all of any DBEI entity’s assets or stock or our Website services whether by merger, acquisition, reorganisation or otherwise.

DBEI will also share your personal information with selected third parties including business partners, suppliers and sub-contractors for the performance of any contract it enters into with them or you, and/or, to the extent you have consented, advertisers and advertising networks that require your data to select and serve relevant adverts to you and others.

5. Transfers of personal information overseas

As the internet is a global environment, the personal information that we collect from you will likely be transferred to, and stored at, a destination outside the European Economic Area (“EEA”). It may also be processed by staff operating outside the EEA who work for us or for one of our suppliers. This includes staff engaged in, among other things, the fulfilments of any of your orders, the processing of your payment details and the provision of support services. By submitting your personal information, you acknowledge this transfer, storing or processing. We will take the appropriate technical and organisational measures to ensure that your data are treated securely.

6. When does this Privacy Policy not apply?

This Privacy Policy only applies to the collection and use of data by DBEI. It does not cover third party sites to which we provide links. Those sites may have their own privacy policies. Please check these policies before you submit any personal information to these websites.

7. How do we protect your information?

DBEI is committed to data security and will take the appropriate technical and organisational measures to ensure that your personal information is treated securely. If you purchase tickets our events (and, accordingly, enter payment details), DBEI offers the use of a secure server. The secure server software encrypts all information which you input before it is sent to DBEI.

DBEI takes steps to guard against unauthorised access to the personal information of the users of the Websites. Although it makes every effort to create a secure environment for your personal information, DBEI cannot guarantee the safety of any personal information which is transmitted to us on-line and/or via email as, unfortunately, the transmission of information via the internet is not completely secure. Although DBEI will take appropriate technical and organisational measures to protect your personal information, any transmission is at your own risk. Once we have received your information, we will use appropriate technical and organisational measures to try to prevent unauthorised access.

Where DBEI has given you (or where you have chosen) a password which enables you to access certain parts of the Websites, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.

8. How can you access personal information held by DBEI about you?

The Act gives you the right to access information held about you. To receive a full report of all personal information we have stored on you, please email us at privacy@dbeinstitute.org

9. Contacting us

If you have any questions or concerns about DBEI’s use of your personal information, please email the Privacy Officer at privacy@dbeinstitute.org or write to us at:

Head Office
Digital Built Environment Institute
255-259 Pacific Highway
North Sydney, NSW 2060
Australia

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Registration Conditions

BILT ANZ 2022 (“Conference”) 24 – 26 November 2022 will be held at the RACV Royal Pines Resort, Gold Coast Australia.
The Organiser (“Organisers”) of the Conference is the Digital Built Environment Institute (Australia) Ltd (DBEI).
All inquiries relating to these matters should be directed to DBEI’s Marketing Team at info@dbei.org.

Be Well Agreement

Any public space where other people are present holds a possible risk of exposure to COVID-19 and other communicable diseases. By attending this event, I agree to voluntarily assume all risk related to exposure and agree to not hold DBEI or any of their affiliates including partners and sponsors, directors, officers, employees, agents, contractors, volunteers, or sponsored venues liable for illness. I will take necessary precautions while at the event including, but not limited to, engaging in appropriate social distancing, wearing a mask in public areas when not consuming food or beverage, minimize face touching, frequently washing hands and avoiding risky environments such as overcrowded bars or restaurants. I agree to not attend any DBEI event if I feel ill or had recent exposure to a COVID-19 case.

DBEI together with the venue and their suppliers, commit to taking all reasonable actions to provide a COVID safe environment for its attendees, sponsors, speakers, staff and visitors by complying with Queensland Government regulations.

Payments

Once registration is received, a confirmation email and tax invoice will be issued. Any accounts must be paid in full 30 days from the invoice date or 10 business days before the Conference start date, whichever comes first. The Organisers reserve the right, without notification, to cancel outstanding accounts any time after 45 days from date of the tax invoice being sent. If payment is not received prior to the conference, access will be granted only after full payment is made via credit card. Non-payment does not constitute cancellation.

All payments should be made to Digital Built Environment Institute (Australia) Ltd (DBEI).

Cancellations

DBEI understands that circumstances can change. At any point prior to the Conference, you are welcome to contact us in writing to nominate a substitute delegate at no extra charge (ideally at least 72 hours prior to the Conference).

Cancellations of registration, social functions, accommodation and other items received:

  • 6 weeks prior to the Conference will incur a fee of 50% of the item(s) cancelled. All cancellations received within 6 weeks of the Conference will be liable for 100% of the total fee. No refunds will be offered after 13 October 2022.

All cancellations must be made in writing to Digital Built Environment Institute (Australia) Ltd (DBE)I via info@dbei.org. Any cancelled registrants with an outstanding balance due will be liable for the full registration fee; this liability will be the responsibility of the delegate.

Please note: A ‘no show’ to the Conference will still be considered as a cancellation and therefore the above terms apply.

In the unlikely event that DBEI is required to cancel or postpone the Conference for any reason (other than Force Majeure as noted below), DBEI will issue you a non-transferable credit note for the amount of the Fee, which may be redeemed against any appropriate future DBEI event for a period of 12 months from the date of issue.The Organisers hold no additional liability for travel costs, hotel costs, or any other cost, damage or expense whatsoever.


Insurance

It is strongly recommended that registrants take out insurance at the time of registration to include any eventuality including but not limited to loss of fees through cancellation of registrant's participation in the Conference or through cancellation of the Conference, loss of airfares through cancellation for any reason, loss or damages to personal property, force majeure or any other reason.
Privacy

Personal Information acquired by DBEI for BILT ANZ is governed by Digital Built Environment Institute’s Privacy Policy.

Registrants must opt-in to have their details shown on the event app and delegate list for BILT ANZ 2022. If you do not wish for your details to be included in the event app, please select the opt-out option.

Registrants must indicate if they agree to receive marketing updates, event information and newsletters by email, post, phone and other communications from Digital Built Environment Institute. Diamond, Platinum and Gold sponsors also have access to this list. If you do not wish to be contacted, please select the opt-out option.

By registering to the Conference, registrants agree to receive emails in relation to this event.

By completing the survey post Conference(s), registrants’ comments and feedback will be used for marketing and other related purposes by DBEI.

Conference Code of Conduct
Our event will present opportunities to learn, share knowledge and network. We believe the event should represent a safe, enjoyable and inclusive environment for all people, irrespective of gender, race, ethnicity, age, sexuality, religion, disability, socio-economic background, experience, size, shape and so on. No one should be subject to any harassment, bullying or abuse. Any such behaviour will not be tolerated, and we will take such action as we deem necessary to ensure it does not reoccur.  This may include immediate removal from the event and a prohibition from attending future events held by DBEI. This Code of Conduct explains exactly what we mean by unacceptable behaviour and it outlines the steps someone subjected to such behaviour at an event can take to report it.

DBEI is a listening organization focused on its participants and fosters interaction, engagement, collaboration, connectivity and community, in a fun and safe learning environment.

We value the participation of each member of the community and endeavour to deliver an enjoyable and fulfilling experience. Conference participants are expected to conduct themselves with integrity, courtesy and respect for others and maintain the highest level of professionalism at all conference programs and events, whether officially sponsored by DBEI or not. All attendees, speakers, organisers, volunteers, partners, vendors and staff at any DBEI event are required to observe the following Code of Conduct.

DBEI is dedicated to providing a harassment-free conference experience for everyone. All communication should be appropriate for a professional audience including people of diverse backgrounds and cultures. Sexual language and imagery are not appropriate for the conference.

Be kind to others. Do not insult or defame participants. Harassment in any form, sexist, racist, or exclusionary jokes are not condoned at DBEI events.

Participants violating these rules may be asked to leave the conference at the sole discretion of DBEI. Thank you for helping to make this a welcoming event for all.

The Organisers reserve the right to reject or terminate a registration without giving reasons at any time, with full refund of registration fees received – if terminated prior to the conference. Registrants asked to leave during the running of the conference, with reason, will not be entitled to a refund.


Student Registration

To qualify for the student registration category, registrants must be studying full time at their indicated university/institution. Full time study is a minimum of 20 hours of active class participation. Students must provide the Organisers with a copy of their photo student identification card, proof of full-time status as a student from their university/institution and contact details for their administration office. Registration under the student rate is not guaranteed until full-time student status is verified by the Organisers.

Change to Conference Program

It may be necessary, for reasons beyond the control of the Organisers, to alter the times, dates, itineraries or speakers of the Conference by notice to you at any time and in doing so DBEI will carry no additional liability for these circumstances beyond that noted below.

Liability
Registrants register for and attend the Conference at their own risk. Registrants agree not to hold the Organisers liable for any losses, damages, expenses, costs, claims or liabilities suffered or incurred by registrants including consequential or indirect losses or loss of profit through registering for the Conference, attending the Conference, cancellation of the Conference, failure of the Conference to achieve your expectations, or for any error or omission by the Organisers.

Registrants agree not to hold the Organisers liable or responsible for any personal injury (i.e. physical, psychological or emotional stress) or any loss or damage to personal property.

By registering to the Conference, registrants agree to receive emails in relation to this event.
By completing the survey post Conference(s), registrants’ comments and feedback will be used for marketing related purposes by Digital Built Environment Institute.
Photos taken during the Conference (which includes the Exhibition and social events) will be used for marketing related purposes by Digital Built Environment Institute.

 

Force Majeure

DBEI shall not be liable for any loss caused by the cancellation of the Conference where such cancellation is due to Force Majeure. The organisers will use all reasonable efforts to conduct the conference despite the intervention or occurrence of any such cause.

In this clause, Force Majeure means circumstances which are beyond the reasonable control of DBEI and which are reasonably likely to affect DBEI’s successful delivery of the Event or would make it inadvisable, impracticable, illegal, or impossible for a party to perform its obligations as originally contracted under this Agreement, including: fire, flood, earthquake, extreme adverse weather conditions, failure of electric power, gas, water, or other utility service, collapse of building structures, widespread disease or other public health emergency (including pandemic or epidemic), strike or other industrial action, the outbreak or declaration of war, act of terrorism, revolution or government orders or action (including the declaration of a State of Emergency).

If, as a result of Force Majeure, DBEI cancels the Event/s, DBEI shall use reasonable commercial endeavours to reschedule the Event. If DBEI is unable to reschedule the Event in accordance, DBEI will issue you a non-transferable credit note for the amount of the Fee, which may be redeemed against any appropriate future DBEI event for a period of 12 months from the date of issue.

Without prejudice to its obligations DBEI accepts no liability and will not be liable for any compensation where the performance of its obligations under this Agreement is affected by Force Majeure.

Disclaimer and Waiver

The Conference Organisers reserve the right to change activities, topics and presenters where necessary.

The Organisers reserve the right to change these Terms and Conditions at any time without prior notice. These Terms and Conditions will be governed by and constructed in accordance with the laws of the New South Wales and the parties submit to the jurisdiction of the courts of that country.

As a condition of my participation in this Conference I hereby waive any claim I may have against DBEI and its officers, directors, employees, or agents, or against the presenters or speakers, for reliance on any information presented and release DBEI from and against any and all liability for damage or injury that may arise from my participation or attendance at the Conference. I further understand and agree that all property rights in the material presented, including common law copyright, are expressly reserved to the presenter or speaker or to DBEI.

I acknowledge that participation in DBEI events and activities brings some risk and I do hereby assume responsibility for my own well-being. If another individual participates in my place per DBEI transfer policy, the new registrant agrees to this disclaimer and waiver by default of transfer.

DBEI intends to take photographs and video of this event for use in DBEI news and promotional material, in print, electronic and other media, including the DBEI website. By participating in this Conference, I grant DBEI the right to use any image, photograph, voice or likeness, without limitation, in its promotional materials and publicity efforts without compensation. All media become the property of DBEI and media may be displayed, distributed or used by DBEI.

By registering for this event, I agree to the collection, use, and disclosure of contact and demographic information. This information includes any information that identifies me personally (e.g. name, address, email address, phone number, etc.). DBEI will use this information to: (a) enable your event registration; (b) review, evaluate and administer scholarships or other DBEI initiatives; (c) market DBEI opportunities you may potentially be interested in; and to (d) share limited information (e.g. title, company, address and demographic information) with third parties that perform services on behalf of DBEI. DBEI may also distribute the delegate list of those who have opted into the list, to eligible sponsors and partners, however not without the prior consent of the individual. DBEI may use this information for so long as DBEI remains active in conducting any of the above purposes.